Procurement Business Partner (m/w/d) - Karenzvertretung für 14 Monate (ab Januar 2025)

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Job Description

Make History. Change Futures.

At Takeda, we share a vision for the future where health care is more accessible, inclusive, sustainable, and affordable for all. And we believe our people are our greatest promise for delivering it.

Individually, from R&D to IT, Finance to Maintenance, and every department in between, each of us bring the expertise, dedication, passion, and courage it takes to make history every day and change health care forever.

As Takeda employees, our decisions and actions can affect people’s lives. This is a noble purpose that demands the highest standards of ethical behavior. Every day, we draw on Takeda’s values and priorities of Patient-Trust-Reputation-Business to ensure we do what’s right – for our patients, each other and society – and remain true to Takeda’s mission.

Join us in our office location in Vienna and enjoy the flexibility of a hybrid working arrangement, blending the best of both worlds; office collaboration and the comfort of working at home.

About The Position

Reporting to the Procurement Lead Plasma, the Procurement Business Partner (m/w/d) holds responsibilities and accountabilities in 8 key areas:

• Continuity of Supply and Services

• Project Support

• Cost Control

• Stakeholder Management

• Supplier Relationship Management

• Procurement Alignment

• Sourcing

• Compliance

As a key contact, the Procurement Business Partner:

• Translates business requirements into procurement activities.

• Provides strategic support for procurement projects.

• Collaborates with global teams and site management to deliver best-in-class procurement support.

• Monitors progress and provides regular updates to business stakeholders.

• Represents Takeda’s values and code of conduct in all interactions.

Responsibilities include:

• Administration of procurement activities and supplier management.

• Decision-making to ensure quality product/raw material flow and service delivery.

• Negotiation of total cost and optimization of supplier relationships.

• Internal and external communication to resolve issues impacting operating efficiencies.

How You Will Contribute

1. Continuity of Supply and Services

• Work with colleagues from Supply Chain, Quality and other relevant support functions to ensure availability of materials and services for Site Manufacturing Operations.
• Lead communication around supplier performance, projects, complaints and escalations to avoid disruption to manufacturing. Provide auxiliary forecast information to key suppliers and ensure key suppliers have the capabilities to fulfill Takeda’s demands.
• Lead and support risk analysis and work with category management to identify and mitigate risks for assigned commodities.
• Provide consultation to management and other groups regarding supplier/ commodity issues, which may impact operations and provide purchasing and supplier management expertise to technical, and engineering staff.

2. Project Support

• Provide Procurement subject matter expertise to global and site projects
• Manage supplier related milestones and ensure timely achievement of milestones
• ensure new sourced auxiliaries and services are available when needed

3. Cost Control

• Assist in the annual standard costing process and provide price forecasts. Maintain standard costing program to ensure a favorable Purchase Price Variance.
• Create cost saving opportunities through competitive bidding, negotiations, etc., while maintaining ethical practices and win-win outcomes for both parties.
• Initiate projects that eliminate non-value-added activities, increase quality and service and reduce costs.
• Identify cost savings opportunities and submit Value Improvement Projects for evaluation and execution.
• Negotiate on behalf of Takeda with suppliers on price, delivery and other terms in accordance with the legal policies and procedures.
• Know the spend and spend development of your assigned categories.

4. Stakeholder Management

• Know the site budget relevant for the categories you are responsible for
• Develop and provide training and guidance to stakeholders.
• Be able to problem solve, recognize and anticipate stakeholder’s requirements and identify the urgency of these needs.
• Make prompt judgment calls and keep stakeholder satisfaction in a quality environment.
• Learn and deploy purchasing practices and procedures. Communicate effectively this information to all levels of management.
• Provide local/regional support, act as SME for procurement policies and processes.
• Participate and represent Site Procurement in critical site meetings
• Act in accordance with Lean Management principles
• Get acquainted with the Site Value Add Processes. Be regularly at the shop floor
• Provide guidance on supplier communication and on how to deal with suppliers in accordance with Takeda’s values (TakedaISM).

5. Supplier Relationship Management

• Foster supplier partnerships. Focus on supplier development, implementing and monitoring procurement strategies into a "World Class" business environment. There is a high degree of supplier relation management at all levels, business allocation decisions and monitoring adherence to the tactical/strategic processes developed by the Global Category Management Team.
• Investigate or support quality in resolution of complaints.
• Monitor supplier performance to achieve global goals assigned to suppliers. Maintain and review supplier performance reports to ensure conformance to supplier management goals (cost, quality, service, delivery).
• Review and resolve supplier performance issues.
• Develop an in-depth knowledge of suppliers and market capabilities.
• Forecast future commodities pricing and market availability.
• Represent your site in Supplier meetings
• Know your key suppliers and key contacts
• Drive innovation in the partnership with our key suppliers
• Regularly plan, setup, conduct and document decisions / actions / key content of Business Review meetings with your key suppliers.

6. Procurement Alignment

• Deploy global, regional and local procurement strategies and scorecards to optimize quality, services and costs. Achieve goals established in the strategic plan.
• Develop key suppliers’ strategies and programs in alignment with Category Management and the Procurement Center of Excellence.
• Communicate local market trends and developments to Category Management
• Align Site Strategies and Site Requirements with Category Strategies and projects.
• Fulfil Procurement and Site reporting requirements

7. Sourcing

• Source new local/regional suppliers and assist in supplier evaluation.
• Lead/Support all sourcing relevant activities - from market analysis, bidding process to supplier selection in alignment with Category management and cross functional team (project team/users/requestors/Quality).
• Analyze quotations, contracts, etc. to ensure that proposals meet with Takeda standards, government regulations and accepted trade practices.
• Follow current Procurement standard sourcing processes
• Use current Procurement sourcing tools and documents

8. Compliance

• Act as intermediate between Legal and Operations to establish contractual relationships. Address issues if any during the life cycle of the agreement(s).
• Supports supplier creation process and provide buyer/supplier data where applicable (e.g. Incoterms).
• Work with internal Quality Systems and procedures to ensure compliance to all requirements.
• Participate in Supplier Audits when requested
• Document contracts in accordance with current Legal processes
• File critical supplier and material/service information for audit purpose

What You Will Bring to Takeda:

• Degree level educated.
• Business level English,
• 5+ years Procurement experience with experience in supporting cost reduction projects, value improvement programs, basic contracting, eSourcing and spot buying.
• Demonstrated understanding of some or the entire major spend categories and potential cost levers or market fundamentals.
• The role holder will bring documented international strategic sourcing experience within Direct and Indirect related categories or cost reduction experience, pharmaceutical industry experience
• Experience or demonstrated understanding in Category Management principles and frameworks is an advantage
• Excellent communication skills and specifications with best value and customer service in mind
• Ideally able to demonstrate a level of understanding on how to translate business requirements into Procurement operations.
• Strong people/stakeholder skills, and have demonstrated capability in upwards management, with the ability to appropriately and respectfully challenge.

What Takeda Can Offer You:

A competitive remuneration package with a minimum salary of € 4.157,14 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary depends on your professional experience and qualifications.

• Family-friendly company environment; Support with parental leave, dad month, Bilingual company kindergarten  
• Work @ home depending on the position / department 
• Comprehensive training programs 
• In-house job rotation program 
• In-house Canteen with discounts or meal vouchers 
• Works council (events, festivals, shopping vouchers, etc.) 
• Employee Referral Program 
• Employee Recognition Program 
• Takeda Resource Groups 
• Medical checkups 
• Free vaccination program 
• Fitness Center

About Takeda

Takeda is focused on creating better health for people and a brighter future for the world. We aim to discover and deliver life-transforming treatments in our core therapeutic and business areas, including gastrointestinal and inflammation, rare diseases, plasma-derived therapies, oncology, neuroscience and vaccines. Together with our partners, we aim to improve the patient experience and advance a new frontier of treatment options through our dynamic and diverse pipeline. As a leading values-based, R&D-driven biopharmaceutical company headquartered in Japan, we are guided by our commitment to patients, our people and the planet. Our employees in approximately 80 countries and regions are driven by our purpose and are grounded in the values that have defined us for more than two centuries. For more information, visit www.takeda.com.

At Takeda We Unite in Diversity

Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.

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