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Executive Assistant

Delegación Cuajimalpa de Morelos, Mexico City
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At Takeda, we are guided by our purpose of creating better health for people and a brighter future for the world. Every corporate function plays a role in making sure we — as a Takeda team — can discover and deliver life-transforming treatments, guided by our commitment to patients, our people and the planet.

People join Takeda because they share in our purpose. And they stay because we’re committed to an inclusive, safe and empowering work environment that offers exceptional experiences and opportunities for everyone to pursue their own ambitions.

Job ID R0130160 Date posted 10/28/2024 Location Delegación Cuajimalpa de Morelos, Mexico City

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

The Future Begins Here

At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.

Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.

OBJECTIVES:

•Under the general direction of the Head of Business Planning (Office of CDTO function), plans, organizes and coordinates activities related to support for GDD&T leaders in concert with the HUB based Executive Admins.

•Support with expense admin for all GDD&T (L1 Leaders) - Concur

•Assists in coordination of projects, initiatives, and relevant outreach activities

•Travel research, scheduling, and support for GDD&T (L1 Leaders) – BCD Travel

RESPONSIBILITIES:

Travel & Expense

•Investigate and resolve complex issues

•Support & validate the compliance of all travel & expense reports per Takeda policy

•Help with managing the end-to-end scheduling process

Manage end to end expense reporting process for all L1 leaders in coordination with Hub Based EAs.

Assistant

•Provides necessary administrative support to GDD&T leadership team.

•Ensure that reporting system accurately delivers the information required by stakeholders

•Collaborate with other corporate function departments

General

•Familiar with industry best practices, new technology advancements, and safety standards to ensure operations are efficient, innovative, and ecological friendly in line with Takeda environmental commitments

•Any other ad hoc activity/projects given by the line manager

DIMENSIONS AND ASPECTS

Learning Agility & Growth mindset

•Looks for the best opportunities in work to build skills that align with current and future development needs

•Actively seeks information and help from all levels of employees across the organization

•Reflects on work experiences and how to apply the lessons learned from past experiences to current and future work

Cross-functional collaboration

•Ability to work effectively in cross-functional and virtual teams

•Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally 

Self-starter & entrepreneurial mindset

•Proactive - Shows initiative

•Focus on personal accountability and ownership – constantly challenging oneself to take responsibility for continuous performance improvement and operational excellence

•Motivated and self-directed with the ability to think innovatively, manage, and prioritize different projects independently; demonstrates resilience and flexibility

Results & Stakeholders oriented

•Execute efficiently the identified key activities and actions.

•Can do attitude

•Able to anticipate stakeholders needs and is accountable and responsible for creating value for them

Good communication skills

•Ability to manage difficult conversations and handle objections 

•Able to proactively interact with the stakeholders to generate relevant content

•Effective listening skills

•Punctual

•Superb customer service and organizational Skills

•Advanced English Level, written and spoken.

SKILLS AND QUALIFICATIONS:

•Proven experience with procurement administration (Ariba, SAP system is advantage)

•Vendor management

•Experience with reporting analytics / dashboards

•Contract management skills

•Attention to detail

•Good interpersonal and communication skills, both written and verbal

•Very good organizational skills with the ability to multi-task

•Analytical and problem-solving skills 

•Can-do attitude, happy to help and can handle demanding priorities

•English B2+

Experience and Education

•Graduation from university education

•Min. 1 year of experience on a similar position 

•Hands on analytical skills

•Proven record in building and maintaining trust relationships with internal and external stakeholders

•English B2+

•MS Office advanced; relational databases

•Foreign exchange basic calculations

Locations

MEX - Santa Fe

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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Success profile

What makes a successful team member within Corporate at Takeda?

  • Collaborative
  • Strategic
  • Insightful
  • Results driven
  • Goal-oriented
  • Achiever
The environment is dynamic and evolving, so you have to be adaptable.

Maciej Niedospial - Business Reporting Manager

I’m fortunate enough to work with a highly skilled, diverse and dedicated bunch of people, and for that, I’m grateful! My colleagues continue to amaze me.

Sheelagh Gartlan - Recruitment Business Partner

Takeda is a company that emphasizes diversity and inclusion. By bringing people together who have diverse backgrounds, competencies, and personalities, innovation and ideas grow.

Michelle Chen - Human Resources Manager

  • Impact across generations Partnership brings together world-leading plasma companies to focus on developing and delivering a hyperimmune immunoglobulin in the global fight against COVID-19.
  • Takeda Scoops Global Top Employers® Award Takeda Pharmaceutical Company Limited today announced it has become part of a select group of only 15 to receive Top Global Employer® status for 2024.

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives

Patient


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

People


Create an exceptional people experience.

Planet


Protect our planet.

Data & Digital


Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

Jobs for you

Exterior of Takeda Building

About our location

Delegación Cuajimalpa de Morelos, Mexico City


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