Executive Assistant to Chief Global Corporate Affairs & Sustainability Officer

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Job Description

About the role:

Join Takeda as an Executive Assistant to Chief Global Corporate Affairs & Sustainability Officer and provide comprehensive administrative support to Chief Global Corporate Affairs & Sustainability Officer. You will report to Chief Global Corporate Affairs & Sustainability Officer.

How you will contribute:

• Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, and successfully accomplish responsibilities.

• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

• Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

• Demonstrates confidentiality in execution of all responsibilities.

• Makes sound choices in ambiguous situations; solves issues with reason and calm in times of crisis.

• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.

• Schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Performs other duties as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associates degree or Bachelor's degree preferred.

• Minimum 10 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.

• Japanese language skill is a plus but not required.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

• Excellent verbal and written communication skills.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs and company match of charitable contributions

• Family Planning Support

• Flexible Work Paths

• Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Takeda Compensation and Benefits Summary

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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