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Coordinateur(trice) de projets & de process / Project Coordinator

Paris, Île-de-France Region
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The Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.

Across the EUCAN BU, patients come first in every decision we make. We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.

Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment. In the EUCAN region integrity is one of our key values. We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.

Job ID R0134262 Date posted 10/28/2024 Location Paris, Île-de-France Region

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Job Description

Finalité de la fonction :

Soutenir plusieurs départements de Takeda France, piloter les processs opérationnels, maintenir l'efficacité opérationnelle et contribuer à rationaliser les procédures au sein du Centre d'excellence des process sous la direction du Responsable du centre d'excellence des process (PEC).

Missions principales :

  • Ajuster le travail et faire preuve de flexibilité pour soutenir les différentes parties de l'organisation. Répartition de la charge de travail afin de soutenir rapidement les différentes parties de l'organisation

  • Soutenir l’activité des autres coordonnateurs de l’équipe en leur absence

  • Assurer l'uniformité des process entre les départements

  • Fournir un soutien administratif général et maintenance d’un système d’archivage (tenue des dossiers à jour)  

  • Gérer le budget d'un département en transparence avec le Responsable du PEC ou du département

  • Coordonner le process d'intégration et de l'off-boarding des salariés

  • Etre responsable de toute la procédure de gestion des bons de commande, assurer que les factures soient suivies et que les services soient fournis

  • Mettre en place l'organisation et le suivi de bout en bout des congrès et événements internationaux, nationaux et régionaux, des réunions organisées par Takeda et la coordination des réunions internes.

  • Suivre les contrats de prestataires de services et de partenariats (agences, associations, organisations de soins de santé, etc.)

  • Vie quotidienne et fonctionnement d'un service

  • Créer et suivre la procédure de Due Diligence en cas de besoin

  • Etre acteur/actrice dans le cadre de l'audit : préparer les audits internes/externes en coopération avec le manager et les managers opérationnels

  • Gestion des projets transverses

Profil :

  • Formation secrétariat, assistanat / BTS Commerce / Gestion de projets (Bac+2/3)

  • Dynamique et communicant(e)

  • Orienté(e) vers le résultat / la résolution de problèmes

  • Etre à l’aise avec les nouvelles technologies

  • Agile, flexible

  • Sens aigu de l’organisation et de la gestion des priorités

  • Aptitude à anticiper

  • Bon niveau d’anglais écrit

Compétences

  • S'adapter aux circonstances changeantes et ajuster le planning au besoin pour faire face aux événements imprévus.

  • Capacité à fournir des informations précises et fiables à l'utilisateur.

  • Répondre rapidement aux questions et demandes des utilisateurs.

  • Être capable d'apprendre et de s'adapter aux préférences et aux besoins de l'utilisateur au fil du temps.

  • Favoriser le travail d'équipe et la collaboration pour atteindre des objectifs communs

  • Etre proactif(ve) et efficace

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Purpose of the Function:

Support multiple departments within Takeda France, manage operational processes, maintain operational efficiency, and contribute to streamlining procedures within the Center of Excellence for Processes under the direction of the Head of the Center of Excellence for Processes (PEC).

Main Duties:

  • Adjust work and demonstrate flexibility to support different parts of the organization. Distribute workload to quickly support various parts of the organization.

  • Support the activities of other team coordinators in their absence.

  • Ensure process consistency between departments.

  • Provide general administrative support and maintain a filing system (keeping records up to date).

  • Manage the budget of a department transparently with the Head of PEC or the department.

  • Coordinate the onboarding and offboarding process of employees.

  • Be responsible for the entire purchase order management process, ensure that invoices are tracked, and services are delivered.

  • Organize and oversee from start to finish the international, national, and regional congresses and events, meetings organized by Takeda, and internal meeting coordination.

  • Monitor service provider and partnership contracts (agencies, associations, healthcare organizations, etc.).

  • Daily life and operation of a service.

  • Create and follow the Due Diligence procedure if needed.

  • Be an active participant in audits: prepare internal/external audits in cooperation with the manager and operational managers.

  • Manage cross-functional projects.

Profile:

  • Secretary, assistant training / BTS Commerce / Project management (Bac+2/3).

  • Dynamic and communicative.

  • Results-oriented/problem-solving.

  • Comfortable with new technologies.

  • Agile, flexible.

  • Strong sense of organization and priority management.

  • Ability to anticipate.

  • Good level of written English.

Skills

  • Adapt to changing circumstances and adjust planning as needed to handle unforeseen events.

  • Ability to provide accurate and reliable information to the user.

  • Respond quickly to user questions and requests.

  • Able to learn and adapt to user preferences and needs over time.

  • Foster teamwork and collaboration to achieve common goals.

  • Be proactive and efficient.

Locations

FRA - France - Paris

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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Success profile

What makes a successful team member within EUCAN at Takeda?

  • Agile
  • Analytical
  • Enthusiastic
  • Ambitious
  • Collaborative
  • Entrepreneurial
Believe in your own ability to do things you want to do. If you do that, things will happen.

Heena Howitt - Country Medical Lead Genetic Diseases

  • Takeda named Global Top Employer for seventh consecutive year. Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • About Takeda At Takeda, there is an unwavering commitment to putting patients first, and to creating a workplace that is underpinned by empowerment and focused on diversity, collaboration and steadfast values.
  • Europe & Canada Business Unit Takeda in Europe and Canada (EUCAN) is delivering leading innovations in oncology, gastroenterology and rare diseases to provide better health and a brighter future for patients.

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives

Patient


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

People


Create an exceptional people experience.

Planet


Protect our planet.

Data & Digital


Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

Exterior of Takeda Building

About our location

Paris, Île-de-France Region


View Map of Paris, Île-de-France Region

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