Coordinateur(trice) de projets & de process / Project Coordinator
Paris, Île-de-France RegionThe Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.
Across the EUCAN BU, patients come first in every decision we make. We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.
Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment. In the EUCAN region integrity is one of our key values. We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.
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Job Description
Finalité de la fonction :
Soutenir plusieurs départements de Takeda France, piloter les processs opérationnels, maintenir l'efficacité opérationnelle et contribuer à rationaliser les procédures au sein du Centre d'excellence des process sous la direction du Responsable du centre d'excellence des process (PEC).
Missions principales :
Ajuster le travail et faire preuve de flexibilité pour soutenir les différentes parties de l'organisation. Répartition de la charge de travail afin de soutenir rapidement les différentes parties de l'organisation
Soutenir l’activité des autres coordonnateurs de l’équipe en leur absence
Assurer l'uniformité des process entre les départements
Fournir un soutien administratif général et maintenance d’un système d’archivage (tenue des dossiers à jour)
Gérer le budget d'un département en transparence avec le Responsable du PEC ou du département
Coordonner le process d'intégration et de l'off-boarding des salariés
Etre responsable de toute la procédure de gestion des bons de commande, assurer que les factures soient suivies et que les services soient fournis
Mettre en place l'organisation et le suivi de bout en bout des congrès et événements internationaux, nationaux et régionaux, des réunions organisées par Takeda et la coordination des réunions internes.
Suivre les contrats de prestataires de services et de partenariats (agences, associations, organisations de soins de santé, etc.)
Vie quotidienne et fonctionnement d'un service
Créer et suivre la procédure de Due Diligence en cas de besoin
Etre acteur/actrice dans le cadre de l'audit : préparer les audits internes/externes en coopération avec le manager et les managers opérationnels
Gestion des projets transverses
Profil :
Formation secrétariat, assistanat / BTS Commerce / Gestion de projets (Bac+2/3)
Dynamique et communicant(e)
Orienté(e) vers le résultat / la résolution de problèmes
Etre à l’aise avec les nouvelles technologies
Agile, flexible
Sens aigu de l’organisation et de la gestion des priorités
Aptitude à anticiper
Bon niveau d’anglais écrit
Compétences
S'adapter aux circonstances changeantes et ajuster le planning au besoin pour faire face aux événements imprévus.
Capacité à fournir des informations précises et fiables à l'utilisateur.
Répondre rapidement aux questions et demandes des utilisateurs.
Être capable d'apprendre et de s'adapter aux préférences et aux besoins de l'utilisateur au fil du temps.
Favoriser le travail d'équipe et la collaboration pour atteindre des objectifs communs
Etre proactif(ve) et efficace
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Purpose of the Function:
Support multiple departments within Takeda France, manage operational processes, maintain operational efficiency, and contribute to streamlining procedures within the Center of Excellence for Processes under the direction of the Head of the Center of Excellence for Processes (PEC).
Main Duties:
Adjust work and demonstrate flexibility to support different parts of the organization. Distribute workload to quickly support various parts of the organization.
Support the activities of other team coordinators in their absence.
Ensure process consistency between departments.
Provide general administrative support and maintain a filing system (keeping records up to date).
Manage the budget of a department transparently with the Head of PEC or the department.
Coordinate the onboarding and offboarding process of employees.
Be responsible for the entire purchase order management process, ensure that invoices are tracked, and services are delivered.
Organize and oversee from start to finish the international, national, and regional congresses and events, meetings organized by Takeda, and internal meeting coordination.
Monitor service provider and partnership contracts (agencies, associations, healthcare organizations, etc.).
Daily life and operation of a service.
Create and follow the Due Diligence procedure if needed.
Be an active participant in audits: prepare internal/external audits in cooperation with the manager and operational managers.
Manage cross-functional projects.
Profile:
Secretary, assistant training / BTS Commerce / Project management (Bac+2/3).
Dynamic and communicative.
Results-oriented/problem-solving.
Comfortable with new technologies.
Agile, flexible.
Strong sense of organization and priority management.
Ability to anticipate.
Good level of written English.
Skills
Adapt to changing circumstances and adjust planning as needed to handle unforeseen events.
Ability to provide accurate and reliable information to the user.
Respond quickly to user questions and requests.
Able to learn and adapt to user preferences and needs over time.
Foster teamwork and collaboration to achieve common goals.
Be proactive and efficient.
Locations
FRA - France - ParisWorker Type
EmployeeWorker Sub-Type
RegularTime Type
Full timeSuccess profile
What makes a successful team member within EUCAN at Takeda?
- Agile
- Analytical
- Enthusiastic
- Ambitious
- Collaborative
- Entrepreneurial
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Takeda named Global Top Employer for seventh consecutive year. Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
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About Takeda At Takeda, there is an unwavering commitment to putting patients first, and to creating a workplace that is underpinned by empowerment and focused on diversity, collaboration and steadfast values.
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Europe & Canada Business Unit Takeda in Europe and Canada (EUCAN) is delivering leading innovations in oncology, gastroenterology and rare diseases to provide better health and a brighter future for patients.
Working at Takeda
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Inclusion
Here, you will feel welcomed, respected, and valued as a vital contributor to our global team. -
Collaboration
A strong, borderless team, we strive together towards our priorities and inspiring mission. -
Innovation
Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients. -
Top Workplace
Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024. -
Work-Life
Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family. -
Empowerment
Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.
We're Steadfast In Our Commitment to Four Key Imperatives
Patient
Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.
People
Create an exceptional people experience.
Planet
Protect our planet.
Data & Digital
Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.
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